Windows & Other OS

How to automatically forward specific emails in Gmail

If you find yourself forwarding messages to your other email account on a regular basis, why not automate this task? With Gmail’s handy filter feature, you can automatically forward certain emails when they arrive in your inbox.

Unlike forward an individual email in Gmail , creating a filter rule to do so requires you to connect that forwarding email address. If you already have one set up, then you are ready to follow the steps below. Otherwise, see our procedure for set up a forwarding email address in Gmail .

Open filter settings

You can open the filter settings in Gmail easily using one of these three methods. Use whichever is simplest or most convenient for you.

Click on the gear icon to access your settings and then click on “View all settings” in the sidebar. Select the Filters and blocked addresses tab and click “Create a new filter”.

On the Filters and Blocked Addresses tab, click Create a new filter

If you have just set up a forwarding address on the Forwarding and POP / IMAP tab, you can also find it by clicking “Create a filter”.

On the Forwarding and POP / IMAP tab, click Create a filter

Yet another method is to use the search box at the top of Gmail. Click the arrow on the right side of the search box. This combines searching for an email with creating a filter.

Click the arrow to the right of the search box

Enter filter criteria

You will see the most common fields where you can enter the criteria you want Gmail to search for. These include From, To, Subject, Has the words, Does not have the words, and Size. It also has checkboxes for emails that contain attachments and whether or not you want to include chats.

Gmail filtering criteria

Fill in one or more fields to define the emails you want to forward. Here are a couple of examples to get you started.

Maybe this Gmail account is for business, but you often get personal emails. You can enter email addresses for friends and family in the From field, or start typing and choosing a suggestion. Then forward the messages to your personal account.

From the criteria in the filter

Perhaps you are planning an event and want to forward all emails related to it to another email address. Enter the words you want to include in the Has the words or Does not have fields if they are likely to appear in the body of the email. You can also use the Subject line field if you prefer.

Criteria for words in the filter

Once you have entered the criteria you want to use, click “Create Filter”.

Click Create Filter

Select filter actions

You will then select the actions for the email based on the criteria you just entered. Check the “Forward to” box and choose the forwarding email address from the drop-down list.

Check the Forward to box and choose email address

You can also select more actions if you want. For example, you might want the email to be marked as read, sent to your archive, or deleted. Check the boxes for all the actions you want to apply in addition to forwarding. When finished, click “Create Filter”.

Check the actions you want and click Create filter

Note: Once you create the filter, it will only forward the newly delivered emails to your Gmail inbox. If you want emails you have already received forwarded, you will have to do it yourself.

Edit filter or stop forwarding

You can edit or delete a filter that you create in Gmail at any time. Click on the gear icon to access your settings and then click on “View all settings” in the sidebar. Select the Filters and Blocked Addresses tab to see a list of your current filters.

Click Edit or Delete next to Filter.

To make a change, click on “Edit” to the right of the filter. Make your settings and click “Update filter”.

Edit a filter and click Update filter

To stop using a filter entirely, click “Remove” on the right. Then confirm by clicking “OK”.

Confirm the removal by clicking OK

If you continually receive emails that are better addressed through a different email account, consider setting a filter to automatically forward specific messages in Gmail. And for more information, see our Gmail guide to mail filters .

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